Interlibrary Loan Policy
Divide County Public Library
Purpose of Interlibrary Loan
Interlibrary Loan (ILL) represents a mutual agreement among libraries in North Dakota and throughout the United States to share their library resources. Through ILL, we are able to borrow materials from other libraries that are not available in our library system. While we try hard to serve our community’s diverse needs and interests, our resources are limited, and it is impossible to purchase everything that may be of interest to everyone. Interlibrary loan enhances our ability to provide materials you need and want.
Eligibility and Limits on Interlibrary Loan Borrowing
Interlibrary Loan service is available to current Divide County Public Library cardholders with a good-standing library card and owing fees of less than $5.00.
A patron is allowed up to five active ILL requests at one time. Active requests include those on loan as well as those in process.
Materials Offered
Any materials not currently owned by Divide County Public Library may be requested through ILL. Every effort will be made to supply the requested material; however, new items, archival materials, audiovisual materials, and other materials may not be available. Photocopies of articles from magazines or periodicals can also be requested. Providing an accurate citation of the material you are looking for is extremely helpful.
Historical Materials
Please be as specific as possible when requesting historical material. There may be an extra charge for historical materials requested from outside the state. Some historical materials may be lent out on the condition that they are only used within the library.
Requesting an Item through Interlibrary Loan
Interlibrary Loan requests can be made from our online catalog, in person at the Reference Desk, or by calling (701) 965-6305. Please give as much information as possible about the material you are requesting.
Fees
Requests for materials available within North Dakota will be processed for $1.00.
Requests for materials that must be obtained from out of state are subject to a $1.00 fee for each request. In some cases, a higher fee may apply.
If the request is for a reproduction of a journal, magazine, or newspaper article, the institution that fills the request may charge an additional copying fee.
Waiting Time for Materials
We cannot estimate a turnaround time for an ILL request, as waiting periods vary. In some cases, the process can take longer than three weeks, though in most cases, the turnaround is much sooner.
Notification of Patrons
You will be notified by phone or e-mail when your material arrives. Unfilled requests, over dues, recalls, and other matters will also be communicated as needed.
Loan Periods
Loan periods vary for ILL items as the lending institution sets them. In some cases, an institution will recall an item that has been loaned out.
Renewals
Requests for renewals must be made on or before the item’s due date. Renewals are granted at the lending library’s discretion and cannot be guaranteed.
Overdue Fines and Replacement Costs
Fines for overdue ILL materials are subject to the lending library’s policy. The lending institution also sets replacement costs for lost or damaged materials.
Contact Information
Please contact the Divide County Public Library at (701) 965-6305 or e-mail us at dcl@nccray.net for more information or to place a request.
Amended: 01/18/22
Reveiwed: 01/15/2025
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